All-Inclusive
We believe that all-inclusive travel is the best option for student programs. With Academic Expeditions you never have to worry about hidden costs or fees. Below we have listed the standard features on every expedition. If you do not see something you are looking for — whether that be professional photographs, backpacks, t-shirts, memorial wreaths, study journals, or any other resource — please don’t hesitate to let us know. As your trip is fully customized to meet your needs, we will try our very best to add it to your expedition.
Roundtrip airfare
For groups traveling by air. Baggage fees are often included as well, however this is another customizable aspect of your program; see details listed on your Trip Portal.
Deluxe motor coach transportation
Only newer model motor coaches from insured and experienced operators are considered. All come with restrooms, air-conditioning, video, and reclining seats.
Full-time 24/7 expedition leader
Our own Academic Expeditions leaders are present during every moment of the tour for your added safety, education, and sense of well-being. Their relational engagement in and in-between cities will add a sense of security and continuity to the educational information they also provide.
Premium hotel accommodations
Accommodations are all of the highest quality and all are well known names such as Marriott, Sheraton, and Hilton. All are situated in the best areas exactly where you want to be.
Professional nighttime security
Our accommodations are always in safe areas. For student groups we hire trusted private security on our floors throughout the night.
3 meals a day
Our meals are all premium quality and our restaurant choices generally include a variety of historic inns, taverns, and finer dining experiences.
Admission to all activities and educational programming
Entrance fees to all museums, sites, and programming as listed on your itinerary, including evening activities such as theatrical productions (Broadway shows) and sports events (baseball games, etc).
All gratuities
Driver and guides included. For exceptional service, feel free to add an additional thank you.
Name badges
Every participant receives a personalized, laser-engraved name tag with our 24-hour emergency contact number.
Comprehensive travel insurance program
We recognize the importance of travel protection for you, your travel investment, and your belongings from unforeseen circumstances that may arise before or during your trip. For overnight trips, Academic Expeditions purchases on-trip benefits via Trip Mate for all travelers. The on-trip benefits include coverages for:
- Trip Interruption
- Accident and Sickness Medical Expense
- Medical Evacuation and Repatriation
- Baggage and Personal Effects
- Baggage Delay
View plan details and important disclaimers: https://www.tripmate.com/wpF533P.
In addition to these on-trip benefit, travelers have the option of selecting additional coverages for pre-trip cancellation in the event of the unexpected. These options are offered by TripMate Insurance, a leader in the tour insurance industry. For more general information about the travel protection offered, both included and optional add on’s, visit our Insurance(opens in a new tab) page for full details.